06/02/2021

Allowable Charges for Copying Medical Records

 

 

The Ohio Department of Health is required on an annual basis to use the Consumer Price Index to determine the amount of increase or decrease in costs for providing medical records. The increase for 2021 is a 1.23% increase from 2020.

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If the request is made by the patient or the patient’s personal representative, total costs for copies and all services related to those copies, including postage, shall not exceed the sum of the following in 2021:

• $3.35 per page for the first 10 pages
• $0.70 per page for pages 11-50
• $0.28 cents per page for pages 51 and over

If the request is made other than by the patient or the patient’s personal representative, total costs for copies and all services related to those copies shall not exceed the sum of the following:

• An initial fee, which compensates for the records search: $20.68
• $1.36 per page for the first 10 pages
• $0.70 for pages 11-50
• $0.28 for pages 51 and over

For an X-ray, magnetic resonance imaging, or computerized axial tomography scan, recorded on paper or film, the maximum charge is $2.30 per page. The actual cost for postage may also be charged.

These updates have been made in OSMA's Medical Records Toolkit.

Reference the Toolkit in OSMA's Library >